Collect the completed employee authorization file and notify payroll when the discharge is complete. [This is an example of a format for the employee discharge form in the event of dismissal and dismissal. You can follow this sample employee sharing form for businesses, schools, colleges, universities, and offices to receive it in writing from employees, students, and customers. You must modify this example according to your needs.] Each department must immediately notify Human Resources and Payroll if it discovers that a faculty or employee is terminating their employment at the university (applies to voluntary and involuntary dismissal). The ministry must use the upper part of the employee authorization protocol (Personnel Form No. 8), send the top sheets to Human Resources and Payroll and forward the last page to the professor or staff member who is finishing to obtain the appropriate signatures. Failure to initiate appropriate release procedures may result in costs for equipment replacement and other costs incurred due to improper release. Each of the following services must be provided by each employee who completes his or her dismissal (applies to voluntary and involuntary dismissal). He must obtain an authorized signature. The purposes for the authorization of designated departments are listed below. Any employee who terminates his or her employment for any reason will be called to an interview with the Human Resources Department. This interview is part of the employee`s release process and must be completed before the employee receives their final salary. An employee authorization protocol (Personnel Form #8) must be completed with the appropriate signatures as part of the release process.

Learn about the employee`s attitude toward their profession, supervision, and university, including suggestions and recommendations for improvement. Each faculty member must obtain the correct signatures on the employee authorization file and arrange a meeting with human resources to verify the appropriate cessation of performance and the continuation of benefits. Fill out the necessary forms to leave the university job. Faculty/Human Resources – Verify that all university assets assigned to the employee belonging to the department have been returned. Inform the dismissed employee that he or she is responsible for the use of the acquisition credit card (PCard), university ID card, etc. after termination of employment. These elements, which are the responsibility of the department, should be recovered by the department. Any faculty member who terminates their employment at the university for any reason must arrange a departure interview with their department chair as part of the faculty member release procedure (applies to voluntary and involuntary dismissal). This departure interview must be scheduled sufficiently close to the last working day for the necessary actions of a party to be completed.

The completed employee authorization file must be submitted to Human Resources before the employee`s last business day. Explain the termination of benefits such as group insurance and retirement. Discuss why the employee is leaving the university. Parking Services – Check if parking penalties are due and remove employee parking privileges. Determine whether the reasons for dismissal match those provided by their supervisor. Discuss and advise employees on benefit options in the event of termination of employment. Complete the form required for termination and/or maintenance of the ancillary benefit. Grant Development – Verify that all outstanding grants have been completed and that obligations to the granting authority are met.

Bursar`s Office – Check that all debts, parking fines and equipment purchases have been paid. Format of the notice of dismissal and dismissal form Salary payable for the month (if applicable) — — — — — —. Improper approval by a clearing service can result in the loss of academic property. Errors in the clearing service must be corrected by that reporting body. A financial loss for the university may be charged to the budget of the compensation department. . With effect from — — — — — Seat (address) Retrieve the credit cards of the university and, where applicable, identity cards. . Certifies that there is nothing unpaid against Mr./Mrs. (name of employee) — — — — Store section — — —. Account Manager — — Manager — — Director — President Human Capital Development Manager — — I confirm receipt of my full and final payment of contributions, including unpaid salary to date and deposit, etc.

I confirm that nothing is due on my behalf against (company/foundation). Total amount (amount of money) — — — — — . The exit interview is for the following purposes: University Library – Check if all books or other library materials and fines have been returned and/or paid. .